Payment for the Tour
The deposit must be paid to confirm the booking. Full payment for the trip is
required at least 14 weeks before the date of departure. In all cases, time
shall be of the essence. If final payment is not made timely, the booking will
cancel automatically with applicable cancellation charges imposed.
No refunds will be made for any unused trip features.
Cancellation of Tours
a) AFRICAN CLASSIC ENCOUNTERS will not cancel a trip after the client has
paid in full unless it becomes necessary to do so as a result of actual or
threatened war, civil strife, industrial dispute, terrorist unrest, active or
threatened disaster, fire or adverse weather conditions or for reasons of group
comfort or safety, if a group tour does not have enough participants to make it
economically viable or because of any other adverse happening beyond the control
of AFRICAN CLASSIC ENCOUNTERS. Any such cancellation shall be in the absolute
discretion of AFRICAN CLASSIC ENCOUNTERS.
b) In the event of any cancellation, AFRICAN CLASSIC ENCOUNTERS will
inform the client without delay and use its best endeavors to offer suitable and
c) In the event of a cancellation by AFRICAN CLASSIC ENCOUNTERS, client
will be fully refunded for all monies paid it, but not for any other charges to
or payments made by participant.
Cancellation of Tours by Passenger
If a client wishes to cancel a tour once booked, the following cancellation
charges will apply.
- 12 weeks
- 8 weeks
8 weeks -
4 weeks -
All cancellations must be in
writing and signed by the client, and received and acknowledged by AFRICAN
CLASSIC ENCOUNTERS. Any changes made to the itinerary once travel has
commenced will be for client's own account and will be subject to cancellation
policies imposed by suppliers. An administration fee of $400.00 PER PERSON
will be deducted of the initial deposit and applicable to cancellation more than
14 weeks before departure.
Alteration of Tours
AFRICAN CLASSIC ENCOUNTERS reserves the right to alter a tour itinerary if it or
the local ground handler or safari operator believes such is necessary or
advisable for reasons of convenience, comfort or safety.
b) If a client wishes to alter any tour prior to its confirmation by
AFRICAN CLASSIC ENCOUNTERS, AFRICAN CLASSIC ENCOUNTERS will, upon written
request, use all reasonable endeavors to bring about such alterations. If the
itinerary has already been confirmed and the client then wishes to change,
AFRICAN CLASSIC ENCOUNTERS may, at its discretion, levy a reasonable charge per
alteration as well as for communications or other costs, expenses or charges
that my be incurred.
Participants will need a valid passport (it must be valid for up to a year after
the return date – and TWO BLANK PAGES need to be available in the passport).
AFRICAN CLASSIC ENCOUNTERS is not responsible for any loss of damage of travel
documents or failure by the client to conform to entry requirements stipulated
by the countries they are visiting. It is the tour participant's responsibility
to ensure passports, visas, travel permits, health certificates, inoculations,
or other required documentation are obtained, current and in order.
Carriage by Land, Sea, and Air
Carriage by land, sea and air
is subject to the terms and conditions of the carrier with whom you travel and
to international conventions some of which may limit liability. Land, sea and
air travel are also subject to operational decisions of carriers and air and sea
ports which may result in cancellation, delays or diversions, over which AFRICAN
CLASSIC ENCOUNTERS has no control and for which AFRICAN CLASSIC ENCOUNTERS
accepts no liability whatsoever.
Baggage is at owner's risk throughout the tour.
AFRICAN CLASSIC ENCOUNTERS
is not qualified to convey medical advice. We encourage you to consult your
doctor for specific medical advice about any activities or destinations. He or
she is most familiar with your personal medical history and is best qualified to
determine your particular needs. Malaria precautions needs to be taken for
safari in Africa.
BELOW ARE ADDITIONAL RESOURCES FOR TRAVEL MEDICAL INFORMATION:
for Disease Control & Prevention (CDC); for traveler's information, call
toll-free 877/394-8747 and follow the recorded instructions, or visit
travelers' clinics usually associated
with university medical centers
state or county public health departments
Local libraries; look for a current
edition of Health Information for International Travel, published by the
U.S. Department of Health and Human Services
These terms and conditions
govern the relationship between AFRICAN CLASSIC ENCOUNTERS and you, the client,
to the total exclusion of any other terms and conditions except as provided in
other AFRICAN CLASSIC ENCOUNTERS documents. When you book travel related
services with AFRICAN CLASSIC ENCOUNTERS, you are acknowledging that you
understand all these terms and conditions.
Additional charges may be
added should AFRICAN CLASSIC ENCOUNTERS incur increases in charges for fuel,
accommodation, park entrance fees, supplies, cost increases or other unexpected
additional charges. Such additional charges will be paid at the time the cost of
the trip is due, or if such date has passed, no later than 7 (seven) days after
written notification of the additional charges has been received.
We strongly recommend that travelers purchase trip cancellation and interruption
insurance as protection against an emergency that may force you to cancel from
or leave an expedition while it is in progress. Contact African Classic
Encounters for more information or
CSA Travel Insurance.
How to become a valued client of African Classic Encounters....